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GREAT GULF

Careers

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every partner and every person who works tirelessly to make us great – all while making it look easy. If you have what it takes to make great things happen, click the link below to consider our current job opportunities.

At Great Gulf, we invite you to live greatly. For over 40 years, this guiding principle has helped us exceed customer expectations while embodying the spirit of innovation with each of our 50,000 plus homes.

Administrative Assistant – High Rise Group

Reports to: Sr. Vice President, Development

Location: Toronto, ON

Overall responsibilities

Great Gulf

At Great Gulf, we do more than just build – we grow, enliven, nurture, unite and transform. We care about the contribution we make, both to our customers and their communities. We seek to improve the way people live and work, through innovative design, intelligent construction, and an intense commitment to the wellbeing of our customers, partners and employees

Opportunity and what you will be doing:

Great Gulf is seeking an Administrative Assistant to join its High Rise Group as we continue to expand in the Toronto market, and into western Canada and US markets.

In this role, you will provide administrative support to the High Rise Group and you will report to the Sr. Vice President, Development.

Position responsibilities

  • Schedule Meetings and manage calendars of the High Rise Group.
  • Arrange travel for managers, when needed.
  • Prepare correspondence and monthly expense reports.
  • Record, organize and distribute minutes of major internal meetings of the High Rise Group.
  • Invoice Management:
    • Follow up on vendor Accounts Receivable;
    • Update vendor insurance certificates;
    • Organize and collect invoices and prepare for manager coding and approval
  • Maintain High Rise Group outstanding Letters of Credit List and coordination of same with managers.
  • Complete cheque requisitions.
  • Clean-up and help maintain organized electronic and paper filing.
  • Liaise with IT to manage Office 365 Team Site (add or delete users, set appropriate file/folder permissions, create special teams when needed).
  • Facilitate High Rise Group activities (professional development opportunities, group lunches and team building activities).
  • Liaise with Legal Team to coordinate on legal entity names, signing authorities and correct signature blocks.
  • General assistance to all managers.

Qualifications

  • Minimum (3) years of experience working for a Developer or a construction company.
  • Post-secondary (college or university) education.
  • Professional, personable, collaborative attitude, strong work ethic and well developed interpersonal skills.
  • Proficiency in Word, Excel and PowerPoint.
  • Experience with Office 365 or similar cloud-based tools.
  • Proficiency with Microsoft Project and Adobe InDesign, an asset.
  • Excellent organization and time management skills to multi-task and meet or exceed all deadlines.
  • Strong interpersonal and communication skills (both written and verbal).
  • Strong belief in continuous learning and utilizing all new knowledge and skills on the job.
  • Ability to function and thrive in a team oriented environment collaborating effectively with others while supporting the goals of the business.
  • Thrive in a position that will allow you to make a significant contribution to the ongoing growth and profitability of the Company’s operations.

Would you be a great fit for this role? Apply below! Apply now

Please fill out the application below

We thank all interested candidates, however,
only applicants selected for an interview will be contacted.