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All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every partner and every person who works tirelessly to make us great – all while making it look easy. If you have what it takes to make great things happen, click the links below to consider our current job opportunities.  

At Great Gulf, we invite you to live greatly. For over 40 years, this guiding principle has helped us exceed customer expectations while embodying the spirit of innovation with each of our 50,000 plus homes.

Administrative Assistant

Reports to: Chief Legal Officer

Location: 3751 Victoria Park Avenue

Overall responsibilities

The Administrative Assistant is responsible for providing administrative support to the Legal and Human Resources teams at our 3751 Victoria Park Avenue office location.

Position responsibilities

  • Provide administrative clerical support to Legal and Human Resources teams
  • Organize internal and external meetings, including preparing agendas, logistics, scheduling, arranging catering, recording and distributing meeting minutes
  • Drafting, editing and proofreading internal and external correspondence, including memos and presentations
  • Editing and formatting contracts
  • Creating new files, scanning documents for filing and record keeping
  • Manage and distribute incoming mail; prepare and send outgoing mail
  • Receive, review, log and process payment of invoice
  • Assist in filing and maintaining insurance policies
  • Assist in the recruitment and onboarding process, which may include: managing job postings, background checks, preparing personnel files, preparing onboarding materials for new hires, scheduling onboarding meetings
  • Provide support throughout HRIS implementation (i.e. data entry and transfer)
  • Coordinate logistics of training and development programs and initiatives
  • Support employee engagement and social committee initiatives
  • Other duties as assigned by the Legal and Human Resources teams


  • Minimum 3 years of administrative experience
  • Experience supporting more than one department at the same time
  • Excellent knowledge of MS Office
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office tools and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • High level of discretion and confidentiality
  • Exceptional interpersonal skills and professional demeanor
  • Forward thinking, proactive, “can do” approach

Would you be a great fit for this role? Apply below! Apply now

Please fill out the application below

We thank all interested candidates, however,
only applicants selected for an interview will be contacted.