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GREAT GULF

Careers

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every partner and every person who works tirelessly to make us great – all while making it look easy. If you have what it takes to make great things happen, click the links below to consider our current job opportunities.  

At Great Gulf, we invite you to live greatly. For over 40 years, this guiding principle has helped us exceed customer expectations while embodying the spirit of innovation with each of our 50,000 plus homes.

Executive Assistant

Reports to: Chief Executive Officer, Chief Legal Officer

Location: 351 King Street East, Toronto, ON

Overall responsibilities

The Executive Assistant is responsible for providing senior level administrative support to the Executive Team (8 – 12 Executives) at our 351 King Street East office location.

Position responsibilities

  • Provide personal assistance and administrative clerical support to Executive team
  • Manage executives’ calendars, schedule appointments, manage various reservations
  • Coordinate travel arrangements
  • Organize and submit expense reports
  • Organize internal and external meetings, including preparing agendas, logistics, scheduling, arranging catering, record and distribute meeting minutes
  • Drafting, editing and proof reading internal and external correspondence such as emails, faxes, memos and presentations
  • Creating new files and maintaining daily filing and record keeping
  • Screening calls, maintain contacts and personal information database
  • Manage and distribute incoming mail, prepare and send outgoing mail including registered mail
  • Receive, review, log and process payment of invoices
  • Keep office supplies stocked, ordering supplies as required
  • Conducting research or assisting with special projects
  • Other duties as assigned by the Executives

Travel Requirements:                   Locally within the GTA, as required

Qualifications

  • Minimum 5 years of administrative experience reporting directly to senior management
  • Experience supporting more than one executive at the same time
  • Excellent knowledge of MS Office
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office tools and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • High level of discretion and confidentiality
  • Exceptional interpersonal skills and professional demeanor
  • Excellent verbal and written English communication skills
  • Forward thinking, proactive, “can do” approach

Would you be a great fit for this role? Apply below! Apply now

Please fill out the application below

We thank all interested candidates, however,
only applicants selected for an interview will be contacted.