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GREAT GULF

Careers

All companies under the Great Gulf umbrella are united by one simple goal: the pursuit of greatness. It’s achieved daily with the passion and dedication of every partner and every person who works tirelessly to make us great – all while making it look easy. If you have what it takes to make great things happen, click the links below to consider our current job opportunities. ** There are currently no job openings at this time. Please check back again.**

Every detail considered. Every expectation exceeded. Balance Residential Management was born from over 40 years of experience and expertise as a leading builder of 40,000 homes and condominiums across Canada and the US. Building on Great Gulf’s guiding principle to Live Greatly, Balance ensures that every interaction with each of our customers at every property we manage is a great one.

Property Administrator

Reports to: Property Manager

Location: Toronto, ON

Overall responsibilities

Balance Residential Management Limited, a member of the Great Gulf Homes family, is looking for an experienced Property Administrator to assist in managing a high-rise building in Toronto.

  • Contribute to the overall performance of the site including, but not limited to providing exceptional customer service; directing site staff and trades; ensuring proper maintenance and operations; and assist in preparation of financial and administrative reports
  • Assist in developing the Condo Board relationship liaising, responding, and implementing.

Position responsibilities

  • Contribute to the overall performance of the site including, but not limited to providing exceptional customer service; directing site staff and trades; ensuring proper maintenance and operations; and assist in preparation of financial and administrative reports
  • Assist in developing the Condo Board relationship liaising, responding, and implementing.
  • Implement maintenance plan with checklists for properties. Maintain Operations and Fire Safety manuals as required.
  • Assist in the preparation of financial reports: Annual Budget, monthly reports, variance analysis, reforecast, collecting receivables, paying invoices.
  • Assist with tenders and supervision of contracts required for operations and preventative maintenance of the property.
  • Participate in periodic property inspections for service, maintenance and risk management standards recommending and taking action where required.
  • Develop and maintain good relations with Board of Directors, owners, residents, contractors and commercial property manager (where applicable).
  • Promptly respond, explain and/or resolve Board of Directors, owner and/or resident inquiries and requests. Maintain detailed notes on issues, actions and remedies.
  • Participate in Board of Directors meetings and management reports.
  • Administer and issue timely building notifications, meeting reminders and legal notices.
  • Maintain manual, enforce and resolve occupancy rules, policies and procedures.
  • Comply with accounting control procedures.
  • Assist in the timely follow up on accounts receivables and payables.
  • Maintain files on all warranties for all aspects of the buildings and related equipment.
  • Maintain detailed occurrence reports for insurers as required.
  • Special projects upon request and any other duties, as assigned by Property Manager.

Qualifications

  • Up to 2 years’ experience in residential condominium property management, new developments preferred
  • Post-secondary (college or university) education
  • Excellent relationship management and communication skills
  • Experience in working with owners/ Condo Board / Consultants / Trades
  • Familiarity with financial and administrative reporting
  • Comfortable with technology (Microsoft Office, Yardi, On-line resident/concierge services)
  • Basic knowledge of government regulations including Condo Act, Municipal and City by-laws
  • Basic knowledge with Ontario Fire Code, Ontario Building Code, WHMIS, Occupational Health & Safety

Ideal candidate in addition to qualifications

  • Positive attitude, strong work ethic, and an ability to lead and adapt.
  • Strong belief in continuous learning and utilizing all new knowledge and skills on the job.
  • Ability to function and thrive in a team oriented environment collaborating effectively with others while supporting the goals of the business.
  • Strong organizational and time management skills to multi-task and meet or exceed all deadlines.
  • Strong interpersonal and communication skills (both written and verbal).
  • Proactive problem recognition and solution.
  • Thrive in a position that will allow you to make a significant contribution to the ongoing growth and profitability of the Company’s operations.

Would you be a great fit for this role? Apply below! Apply now

Please fill out the application below

We thank all interested candidates, however,
only applicants selected for an interview will be contacted.